I've just uploaded my notes on how we ran the SuperCollider Symposium 2012 (10-page PDF). sc2012 was a great event and it was a privilege to work with so many great people in putting it together. I hope these notes are useful to future organisers, providing some detailed facts and figures to give you some idea of how we did it.
The document includes details of the timing of things, the budgeting, promotional aspects. I also include some notes about outreach, which I think is important to keep in mind. It's important for community-driven projects to bring existing people together, and to attract new people - and for something like SuperCollider which doesn't have any institution funding it and pushing it forwards, these international gatherings of users are 100% vital both for the existing users angle and the new users angle. Happily, both of these aims can be achieved by putting on diverse shows featuring some of the best SuperCollider artists in the world :)
Shout outs to all the other organisers, who put loads of their own time and enthusiasm in (see the "credits" page), and hi to everyone else I met at the symposium.
(If you weren't there, see also Steve's great photos of sc2012.)